FAQ: Frequently Asked Questions from French-speaking Swiss CEOs

Traditional PMO/PPM tools:

• Great for detailed planning (Gantt, WBS, resources, timesheets, budgets)
• Weak on strategic alignment, dynamic prioritization, collaboration, agility
• Complex adoption kills usage

Qibud sits ABOVE:

• Strategic level: Objectives, risks, client segmentation, product portfolios, dynamic prioritization (Qi algorithm), PMO governance, team engagement

• Operational level: Your current tools (MS Project, Jira, etc.)

Bottom line: Keep your tools for detailed execution. Pilot the WHAT, the WHY, and team alignment in Qibud.

The problem: 40-60 projects "all priority", stretched resources, endless committees, monthly reporting already obsolete
The Qibud solution:

1. Mandatory project ↔ Objective connection → Orphan projects exposed
2. Strategic weighting by ExCom → Energy allocated to real priorities
3. Qi algorithm → Score per project (strategy + operations + people)
4. Real-time dashboard → Top projects by Qi, at-risk projects, zombie projects
5. Focus on what matters. Management becomes efficient.
6. Streamlined rituals → Monthly PMO 1h (vs 3h), decisions in 24-48h (vs 2-3 weeks)

Typical 3-month result : 60 projects → 35-40 active (20-25 stopped), 80%+ aligned with objectives, -40% waste, +50% strategic value focus, +50% team engagement.

Absolutely — it's a core Qibud strength.

Reality in Swiss SMEs:
• Waterfall projects (industry, regulatory, 12-36 months)
• Agile (IT, innovation, 2-4 weeks)
L• ean Startup (market tests, 1-2 weeks)
• Continuous improvement
• Local adapted methods...

How Qibud handles diversity:
• Each project keeps ITS OWN methodology
• All connect to the same strategic Objectives (OKR, MBO, or other)
• Qi algorithm is methodology-agnostic: prioritizes by strategic value, not methodology
• Unified executive dashboard: "I want to know if my Objectives are progressing, not whether it's Waterfall or Agile"

Example — medtech client, 180 employees:
• 12 Waterfall + 8 SCRUM + 5 Lean projects
• Single portfolio view, value-based prioritization
• 80% reduction in Agile vs Waterfall conflicts

Each team runs projects with its own culture and maturity. What gets measured: focus and results delivered. The how belongs to the team.

Phase 1-2 (3 weeks):
• Leadership: 2 days workshops
• Internal champions: 20-40% of their time

Months 2-4:
• Leadership: 1-2h/month (reviews)
• Teams: 1-3h/week (rituals embedded in their work)
• Champions: 10-20% time

The paradox: Qibud SAVES time by eliminating:
• Endless reporting meetings (real-time dashboards)
• Work on non-priority projects (-40 to 60% waste)
• Hunting for scattered information (everything centralized)
• Rework from misalignment

Result: After 2 months, less overhead time, more value creation.

No — your current managers can do it.
Internal Champion profile (already exists):

• Your talented internal leaders
• 20-40% time (months 1-2), then 10-20% (months 3-4)

What we bring:

• Full Champion PMO/PPM training (OKR, Execution Circles)
• 4-month coaching (extended if needed)
• Skills transfer (OKR by Qibud, Lean, Agile, PMO)
• Ongoing platform support

Month 4: you're autonomous.

✅ Week 2: Strategic clarity (100% ExCom alignment)
✅Week 4: Operational PMO steering (real-time dashboards, first arbitrations)
✅Month 2: First measurable gains (2-3 projects stopped, +15-20% engagement, Big Wins)
✅Months 3-4: Significant improvement (+30-50% velocity, +30-50% engagement, EBITDA +1-4 points identified)

Our promise: Tangible results in 4 weeks, significant in 3 months, measurable on your EBITDA in 6 months.

No — Qibud plugs into your existing processes.

✅ ISO 9001/31000/27001: Decision traceability, compliant risk management, no conflict with quality processes
✅ Qibud helps with all ISO initiatives by making performance indicators and feedback loops simple and concrete
✅ Existing project tools: Keep MS Project, Jira for detailed execution. Qibud steers the strategic level.
✅ ERP/CRM: Qibud isn't an ERP. It adds the strategic steering layer you're missing.

Approach: Pilot team (10-20 people), validate results, progressive rollout. No big bang.

No — Qibud REINFORCES your Agile/SCRUM practices.

Level 1 (Qibud): Strategy & execution; portfolio prioritization based on strategic contribution

Level 2 (your practices): 2-4 week sprints, daily standups, backlog management
Qibud's edge: Dynamic prioritization through unique timebox stress calculation. Your delay risks become your only priorities.

The connection: Objectives and Key Results (OKRs) give strategic direction to your backlog Epics. Your SCRUM teams know WHY they're working on a feature, not just HOW.

Result: Agile teams are more effective because they work on the right strategic priorities.

💰 ROI AND MEASURABLE GAINS

What concrete measurable gains — beyond promises?
Documented gains from real clients*:

📊 Waste Reduction (15-25% of revenue)

• Stop/pause 30-40% non-priority projects → Resources freed
• Problem detection 1 week vs 12 weeks → Sunk cost savings
• Meeting and reporting time -40-50% → Dashboards replace reporting
• Information search -60% → Single source of truth

SME CHF 20M revenue = CHF 3-5M recovered value/year
📈 EBITDA Improvement (+6.1 points potential)

• Lever 1: Coordination cost reduction (-2-3 points)
• Lever 2: Zombie project elimination (-1-2 points)
• Lever 3: Time-to-market acceleration (+2-3 points)
• Lever 4: Operational efficiency (+1-2 points)

Client example, 150 employees: EBITDA 8.2% → 14.8% (+6.6 points) = +CHF 1.15M
⚡ Velocity (+30-50%)

• Agile teams: Story points +30-50%, Cycle time -42%
• Waterfall teams: 85% milestones on-time (vs 60%), +40% deliverables/quarter
• Innovation: Time-to-market -39%, Success rate +25 points

👥 Engagement (+30-50%)

• eNPS: +30-40 points
• Voluntary participation: +300-400%
• Turnover: -40-50%
• Absenteeism: -35-40%

🎯 Alignment (50-70% of teams)

• Before: 5-10% of employees understand the 3 strategic objectives
• After: 60-80% can clearly explain their contribution

*Using our technology, methodology, and regular surveys

Yes — 2 no-commitment options:

🎯 SCAN LIVE — PERSONALIZED DEMO (2h - FREE)

• Qibud platform with your simulated data
• Prioritization simulation on your real issues
• Q&A + improvement potential diagnosis→ Not theory. Your data, your priorities, your reality.

🚀 "AMBITIONS" WORKSHOP (1 day)

LEGO® SERIOUS PLAY® or other approaches with ExCom
• Clarify your priority strategic ambitions
• Priority objectives and action plan
• Strategy-execution gap diagnosis → You're ready to start on day 2.

Positioning clarification:

Asana/Monday/ClickUp = Operational task management (to-do lists)
Workpath/Gtmhub = Pure OKR for large international corporations

Qibud = Strategic execution + dynamic prioritization + hands-on support for Swiss SMEs

Qibud differentiators:

• Unique Qi algorithm (strategy prioritization + team engagement)
• Local Swiss support (vs international EN/DE)
• 4-month hands-on coaching included (vs paid webinars)
• 15 years Swiss SME experience (vs no local knowledge)
• Built-in collaborative processes (innovation, problem-solving, continuous improvement)

Verdict:
→ Asana/Monday for a super to-do list.
→ Workpath for pure OKR in large corporations.

✅ Qibud for successful transformation in Swiss SMEs.

Yes — explicit goal: autonomy at month 4.

What you master:

• Methodologies internalized (champions facilitate decisions and drive execution, teams own the rituals)
• Qibud platform operational, configured, and mastered by your champions
• Results-oriented culture installed

Post-program support:

• Option 1: Technical support only (included in SaaS license CHF 6-60/user/month)
• Option 2: Optional extended support (new divisions 6-12 months, ad-hoc coaching)
• Option 3: Internal Qibud facilitator certification (full multi-site autonomy)

Business model: Recurring SaaS license, NOT perpetual consulting dependency.
Analogy: Driver's license. After 4 months, you drive solo. Advanced courses optional.